The Ultimate Guide to the Best AI Meeting Assistants in 2025
When it comes to meetings, people generally fall into two categories: those who remember every detail and those who forget everything right away. If you’re part of the latter group, you’re not alone. Even the most focused individuals can’t remember everything. That’s where AI meeting assistants come into play. These tools are designed to manage the mundane tasks like taking notes, creating summaries, and tracking action items, so you can concentrate on the discussion.
Whether you’re managing a small team or juggling multiple client calls, the right AI assistant can help you avoid missing details and save you from rewatching entire meetings. Let’s explore the top AI meeting assistants worth trying in 2025.
Fireflies has been a strong contender for a while, and in 2025, it’s even more refined. It records, transcribes, and organizes meetings efficiently. The standout feature? It automatically highlights key moments. Instead of watching an hour-long call, you receive a concise breakdown with timestamps and action points. For teams using Slack or Notion, Fireflies sends all the information there right after the meeting ends.
Sembly is ideal for those who want clean summaries without extra effort. Simply add it to your call—be it Zoom, Teams, or Google Meet—and let it do the work. It listens, documents the discussion, and highlights tasks and decisions. For professionals in sales or consulting, it’s particularly useful as it can extract quotes directly from calls. Now, when someone says, “We’ll circle back,” you’ll have the evidence.
Supernormal is a tool that doesn’t complicate things but nails the essentials. It integrates with Google Meet and sends you a summary straight to your inbox before you even leave the call. The summaries are clear, structured, and capture important details. It’s perfect for users who dislike fiddling with settings or integrations—it simply works.
Rewatch is designed for teams overwhelmed with meetings and short on time. It records meetings and turns them into a searchable video library. Its AI features are particularly helpful, summarizing discussions and creating chapters within long meetings. If you missed only the budget section, you can skip directly to it. Rewatch is especially useful for remote teams spread across various time zones.
MeetGeek is a favorite among those who love analytics. Apart from taking notes, it offers insights into your meeting dynamics. Are people talking too much? Are meetings running over time? MeetGeek tracks that. On the content side, it records, transcribes, and summarizes everything. It also provides a clear list of post-meeting actions, helping keep everyone accountable.
Despite its quirky name (standing for “too long; didn’t view”), tl;dv is a robust tool. It’s ideal for teams who prefer quick highlights over full meeting notes. With just one click, you can mark important moments during the call, and it organizes the highlights for you. Supporting multiple languages, it’s perfect for global teams.
Otter.ai remains a popular choice in 2025. Its AI continues to improve, offering better speaker recognition and organizing notes by topic. You can connect it to your calendar for automatic joining of scheduled meetings. The transcripts are detailed, catering to those who prefer reading over listening.
Avoma is tailored for teams focused on follow-ups. It breaks meetings into segments—agenda, conversation, decisions, and action items—and provides a coherent summary. What sets it apart is its ability to analyze meeting patterns over time. If your weekly calls drag on or certain topics take too long, you’ll know. Sales teams particularly appreciate it for call analysis.
Not every tool is suitable for every team. Some are better for internal calls, while others excel in client-facing scenarios. While many promise AI magic, the key is how well they integrate into your workflow. For teams using Slack, a tool that integrates directly can save time. If you handle sensitive information, prioritize tools with strong privacy features. If reviewing meeting notes is a challenge, choose a tool that offers bullet-point takeaways rather than a full script.
Consider how much control you want during a call. Some tools operate in the background with minimal input, while others allow you to tag parts of the conversation or assign tasks mid-meeting. If you prefer a hands-off approach, opt for tools that automate everything. However, if you like marking important moments as they occur, a tool with real-time features might be your best bet.
The rise of AI meeting assistants doesn’t eliminate the need for preparation, attendance, and decision-making. However, these tools can significantly reduce the time spent recalling meeting details. They enable you to focus more during discussions and stress less afterward. If meetings are consuming your day and leaving you with unclear next steps, consider trying one of these assistants. It might just be the solution to streamline your workflow.
From auto-summaries to smart scheduling, these 8 AI meeting assistants in 2025 help you focus on the conversation while they handle the rest—notes, action items, and follow-ups.
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